Office 365 License Comparison: Business Plans Vs. E5, E3 and E1

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19 Jun Office 365 License Comparison: Business Plans Vs. E5, E3 and E1

Choosing an Office 365 license is a critical step before migrating. With multiple options for small, medium and enterprise businesses, navigating the differences can get overwhelming. This Office 365 license comparison will reveal the options available within Business and Enterprise Licenses to help you make the correct choice for your organization.

Price Comparison for Office 365 Business Plans and Enterprise Licenses

When comparing Office 365 licenses, price is one of the first questions decision-makers ask. Here are the prices of each Office 365 Business Plan and Enterprise License:

  • Office 365 Business Essentials: $5/user/month (1-year agreement) or $6/user/month (1-month agreement)
  • Office 365 Business Plan: $8.25/user/month (1-year agreement) or $10/user/month (1-month agreement)
  • Office 365 Business Premium: $12.50/user/month (1-year agreement) or $15/user/month (1-month agreement)
  • Office Enterprise E1: $8/user/month (annual commitment)
  • Office Enterprise E3: $20/user/month (annual commitment)
  • Office Enterprise E5: $35/user/month (annual commitment)
  • Office Enterprise ProPlus: $12/user/month (annual commitment)

At a glance, the base price per user for Office 365 Business and Enterprise Plans ranges from $5 to $30, but this cost can quickly add up for larger organizations. On the other hand, if you rely on certain functionalities like Rights Management or cloud PBX, bundling these services into your license can actually save your organization money.

To better weigh the costs to your organization, let’s compare the features within Office 365 Business and Enterprise plans.

How Office 365 Enterprise and Business Plans Differ

Both the Office 365 Business Plans and Enterprise plans are available for organizations with fewer than 300 employees.

Because businesses between 51 and 250 employees are more likely to be using Office 365, you might be contemplating whether to go with a Business or Enterprise option.

Here are some major features you gain with Office 365 Enterprise plans:

  • Skype for Business Cloud PBX and PSTN conferencing (PSTN calling is available as an add-on in E3 and E5)
  • Advanced Information Protection
  • Advanced Threat Protection
  • Active Directory integration
  • Power BI
  • Delve Analytics
  • Litigation Hold
  • Unlimited archive and mail storage
  • Enterprise app management

Unlike the Office 365 Enterprise plans, the Business plans are available month to month (for a slightly higher per-user price) and in yearly subscriptions. Enterprise plans are only available when purchased as a one-year commitment.

Office 365 Business Plans

Office 365 Business plans were created for small businesses with fewer than 300 employees that might not need all the bells and whistles Office 365 offers.

Here’s what’s included in each Office 365 Business plan for small companies.

Office 365 Business Essentials

Looking to get basic Office 365 functionality? Office 365 Business Essentials offers business email with 50 GB mailbox storage, custom email domain and web versions of essential Office 365 applications like Outlook, Word, Excel and PowerPoint.

Here’s what you need to know about the Business Essentials license:

Price:

$5/user/month (1-year agreement) or $6/user/month (1-month agreement.

Who It’s For:

Companies with fewer than 300 users that don’t rely heavily on Office 365 applications, online storage or need desktop applications

What You Get:

  • Email with 50 GB mailbox
  • Custom email domain addresses
  • Web versions of Office 2016 applications: Outlook, Word, Excel, and PowerPoint
  • 1 TB of OneDrive storage
  • SharePoint (company-wide intranet and team sites to connect people to content, expertise and processes.)
  • Skype for Business: Unlimited HD video conferencing for up to 250 people.
  • Microsoft Teams chat-based workspace
  • Microsoft Planner to manage tasks and teamwork
  • Yammer to collaborate across departments and locations
  • FastTrack deployment support (when purchasing 50+ seats)
  • 24/7 phone and web support

Office 365 Business

Next is the Office 365 Business Plan. Here are the price and specs for this license option:

Price:

$8.25/user/month (1-year agreement) or $10/user/month (1-month agreement)

Who It’s For:

Businesses with fewer than 300 users that only need Office applications, cloud file storage and sharing (email hosting not included).

What You Get:

  • Desktop versions of Office 2016 applications: Outlook, Word, Excel, PowerPoint and OneNote
  • Office Online: Web versions of the Office 2016 applications Outlook, Word, Excel and PowerPoint
  • OneDrive and 1 TB of OneDrive storage
  • FastTrack deployment support (for purchases of 50+ seats)
  • 24/7 phone and web support

Office 365 Business Premium

The most expensive Business Plan is Office 365 Business Premium. This license also costs more than the Enterprise E1 option, so comparing the features is essential to choosing the right option.

Price:

$12.50/user/month (1-year agreement) or $15/user/month (1-month agreement)

Who It’s For:

Businesses with fewer than 300 users that need the latest desktop versions of Office applications, cloud services and email hosting.

What You Get:

  • Email with 50 GB mailbox
  • Custom email domain addresses
  • Desktop versions of Office 2016 applications: Outlook, Word, Excel, PowerPoint, and OneNote
  • Web versions of Office 2016 applications: Outlook, Word, Excel, and PowerPoint
  • 1 TB of OneDrive storage
  • SharePoint (company-wide intranet and team sites to connect people to content, expertise and processes)
  • Skype for Business: Unlimited HD video conferencing for up to 250 people
  • Microsoft Teams chat-based workspace
  • Microsoft Bookings to enable customers to schedule appointments
  • Microsoft Planner to manage tasks and teamwork
  • Yammer to collaborate across departments and locations
  • FastTrack deployment support (with purchase of 50+ seats)
  • 24/7 phone and web support

Office 365 Enterprise Plans

Office 365 Business Plans are great for companies just starting out or that only require limited functionality. For organizations with 300+ users or those looking for a more robust solution, Office 365 Enterprise plans are available. Within Enterprise plans, you can choose from Office 365 E5, E3 or E1 licenses.

Office 365 Enterprise E1

E1 is the cheapest Enterprise plan (and actually costs less than the Business Premium license). Here’s what you get with the E1 license:

Price:

$8/user/month (annual commitment)

Who It’s For:

Users that don’t need desktop versions of Outlook or Office applications but still require eDiscovery and data governance.

What You Get:

  • Email 50 GB mailbox (only accessible from Outlook online)
  • Skype for Business web conferencing, IM, online meetings and presence
  • OneDrive for Business
  • Yammer
  • SharePoint
  • Video Sharing
  • Web versions of Office 2016 applications: Outlook, Word, Excel, and PowerPoint
  • File sharing and 1 TB OneDrive storage
  • HD video conferencing
  • Team sites
  • eDiscovery search
  • Data Governance manual classifications and manual policies for retention and deletion

Here’s how Office 365 Enterprise E1 differs from Business Premium:

  • With E1, you can only access email via the online application.
  • With E1, you lose desktop versions of Office applications. You must use the online versions of Outlook and other Office applications like Word or PowerPoint online.

Office 365 Enterprise E3

The E3 license is one of the more popular options for digital-driven businesses. You gain email, archiving, information protection and more storage options for only $5-$7.50 more per user per month than Business Premium.

Here’s what’s included in E3:

Price:

$20/user/month (annual commitment)

Who It’s For:

Businesses that need more advanced BI, compliance, email, security and voice capabilities.

What You Get:

  • Everything included in the Office E1 License
  • Office Client Apps
  • Legal compliance and archiving needs for email: archiving, eDiscovery hold and export, mailbox hold
  • Information protection: message encryptions, rights management, data loss prevention
  • Azure Rights Management and document management functions: archiving, rights management, data loss prevention and document-level encryption.
  • Email storage for in-place archive
  • Unlimited OneDrive storage  
  • eDiscovery legal hold
  • eDiscovery export and case management
  • Hosted voicemail support

The Office 365 Business Premium plan is most comparable to the Enterprise E3 plan in terms of base features.

Unlike Business Premium, E3 includes: 

  • Exchange Online Archiving (EOA) and Legal Hold
  • Unified eDiscovery Center
  • Rights management, data loss prevention and encryption
  • Ability to add on PSTN

Office 365 Enterprise E5

Building off the E1 and E3 business plans, Office 365 E5 is the highest tier Microsoft offers. With this license, you gain: 

Price:

$35/user/month (annual commitment)

Who It’s For:

If you use or plan to use Skype for Business Cloud PBX, we recommend the Office 365 E5 license. For $35/user/month, you gain a complete, consolidated phone system along with all functionality available within Office 365.

What You Get:

  • Everything included in E3 and E5 licenses
  • Enhanced security features: Advanced ediscovery, secure attachments and URLs and access controls
  • Microsoft’s Business Intelligence tools for end user organizational analytics
  • Enterprise voice with Skype for Business (on-premises only)
  • Skype for Business Cloud PBX
  • Unlimited OneDrive storage  
  • PSTN conferencing to dial in to Skype meetings from anywhere
  • Cloud-based call management
  • Advanced analytics with Power BI Pro and Microsoft MyAnalytics
  • Advanced eDiscovery
  • Advanced Data Governance
  • Advanced security with Advanced Threat Protection and Customer Lockbox
  • Enhanced visibility and control of your Office 365 environment

Office 365 Enterprise ProPlus:

Office 365 Enterprise ProPlus offers a unique option for users who don’t need email access but require more advanced functionality than the Office 365 Business plan offers.

Price:

$12/user/month (annual commitment)

Who It’s For:

Users that rely heavily on Office 365 applications on mobile devices, do not need email access but require compliance and basic business intelligence.

What You Get:

  • File sharing and 1 TB OneDrive online document storage
  • Fully installed Office on PC/Mac
  • Office apps on tablets and phones
  • Self-service BI in Excel
  • Office Online: Create, view and edit rights for online versions of core Office apps for collaborating on documents
  • Sway for Office 365
  • eDiscovery search
  • On-premises Active Directory sync for single sign-on
  • Mobile device management

If any license doesn’t suit your needs, you can also add on specific features like Skype Cloud PBX. But often, the cost of upgrading is cheaper than ballooning a license with monthly add-on charges. (Read more about add-ons here.) You can also mix and match licenses depending on user needs to better control costs.

Still confused about which Office 365 Business Plan is right for your organization? Contact Nexinite Today – Your Partner in the cloud.

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